Location: Fort Worth, TX

Position Summary:

Place orders, track packages, and monitor on-time delivery, quality, and accuracy. Procure materials and services under $25,000 using co-ops, OEMs, and purchase orders. Determine order costs, compile cost reports, and forward invoices to correct accounts. Review purchase orders, statements and invoices to verify amounts owed, as well as prepares and processes payments for vendor invoices. Monitor inventory quantity and items, making new purchases when necessary. Contact suppliers to resolve shipment problems.

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Analyze and process purchase requisitions
• Issue purchase orders once purchasing procedures have been followed
  • Gather relevant information such as obtaining quotes, verifying availability by required deadline, etc.
  • Obtain vendor information and submit to Accounting
• Review and processes vendor invoices per company policies and procedures
• Order, modify and cancel TRWD procurement cards as needed
• Organize, distribute, reconcile and file procurement card statements, reports and supporting documents
• Monitors orders and expedites delivery
• Monitor the status of open purchase orders to ensure on time delivery of all materials and services
• Compares invoices to purchase orders and reconciles discrepancies
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

Required Experience:

• Two (2) to five (5) years of experience in purchasing and/or general administration

Desired Experience:

• Three (3) years of administrative experience
• One (1) to two (2) years of experience in a purchasing setting

Required Education/Certification/License:

• High School Diploma or GED
• Valid Texas driver’s license

Desired Education/Certification/License:

• None

Success Factors/Job Competencies:

• Ability to work independently and in a collaborative team-based environment
• Ability to organize, multi-task, and manage competing priorities
• Ability to demonstrate sense of urgency
• Attention to detail and excellent organizational skills
• Ability to work efficiently with internal staff and vendors
• Commitment to District values
• Computer proficiency in Microsoft software products and IBM Maximo software

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional field work that will expose the employee to weather conditions prevalent at the time.
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